Compliance for incoming students

In compliance with university requirements and the policies of clinical and practicum sites, students must meet vaccination, licensure and training standards. Upon admission, students receive a list of compliance requirements to complete in order attend classes. Two types of documentation are needed:

• medical documentation
• certifications and trainings

All medical documentation is submitted, tracked and verified through Wilce Student Health Center. Requirement deadlines are specific to each program, curriculum plan and mode of instruction. Students are considered noncompliant if one or more requirements are not fulfilled. Noncompliant students are prohibited from attending clinical and health assessment.

Maintaining compliance

Beacon provides a personalized summary of compliance requirements and deadlines. Compliance status will only update in the portal if documentation is submitted correctly. Students must maintain compliance throughout enrollment in the College of Nursing.

Medical or religious exemption requests for any immunization requirements must be submitted through Student Health Services.

Risk of non-compliance

Students are responsible for ensuring their clinical compliance requirements do not lapse during their time in the program. The Office of Student Affairs and Success will send email notifications to noncompliant and at-risk students. This will be sent to your osu.edu email account. 

An at-risk status indicates a compliance requirement will expire soon. Students must take immediate action upon receiving a compliance notification.

Program specific compliance requirements

Students must follow the submission instructions for each requirement. Compliance status is updated only after documentation is submitted correctly and fully processed. Processing may take up to 8-10 business days during peak periods.

You can access the submission instructions one of two ways:

• By viewing program compliance requirements below or
• By logging into Beacon. Compliance status will not be updated in the portal unless the correct documentation is submitted per instructions.

Select your program below

Accelerated Bachelor of Science in Nursing (aBSN)

The program compliance requirements, deadline and submission instructions for the aBSN program are listed below. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto Beacon with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items, email the Wilce Student Health Center.

*aBSN students admitted to the Summer 2026 semester will complete the drug screening and will also be fingerprinted (for the background check) at the College of Nursing orientation in April. Do not complete these requirements early. More information will be provided.

Compliance Requirements	Deadline
Bloodborne Pathogens	May 15
Academic Integrity Form	May 15
Image Release Form	May 15
Substance Use Policy Form	May 15
CON Student Entry Survey	May 15
Drug Screening*	May 15
CPR Certification Requirement	May 15
Confidentiality Agreement	May 15
Release of Information Authorization Form	May 15
BCI and FBI Background Check*	May 15
Immunizations:
Hepatitis B, MMR, Varicella, TDap, Two Step PPD	May 15
Influenza	November 1
HIPAA	May 15
Computer-Based Learning (CBLs) and IHIS Training Modules	May 15
Students conducting clinical at The Ohio State University Wexner Medical Center are required to complete computer-based learning and IHIS training modules. Please do not access or start completing the modules until you receive additional information from your instructors during summer semester.

Bachelor of Science in Nursing (BSN)

The program compliance requirements, deadline and submission instructions for the traditional BSN program are listed below. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto Beacon with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items, email the Wilce Student Health Center.

Compliance Requirements	Deadline
Academic Integrity Form	August 1
Image Release Form	August 1
Substance Use Policy Form	August 1
CON Student Entry Survey	August 1
CPR Certification Requirement	August 1
Confidentiality Agreement	August 1
Release of Information Authorization Form	August 1
Drug Screening	September 1
BCI and FBI Background Check	September 1
BSN students admitted to the Autumn 2026 semester will be fingerprinted in the College of Nursing during the first week of classes in August. Do not complete this requirement early. More information will be provided at the Compliance Touchpoint Session in July.
Immunizations:
Hepatitis B, MMR, Varicella, TDap, Two Step PPD	August 1
Influenza	November 1
Bloodborne Pathogens	September 15
HIPAA	September 15
Computer-Based Learning (CBLs) and IHIS Training Modules	September 15
Students conducting clinical at The Ohio State University Wexner Medical Center are required to complete computer-based learning and IHIS training modules. Please do not access or start completing the modules until you receive additional information from your instructors during autumn semester.

LPN to BSN

The program compliance requirements, deadline and submission instructions for the LPN to BSN program are listed below. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto Beacon with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items, email the Wilce Student Health Center.

*LPN to BSN students admitted to the Summer 2026 semester will complete the drug screening and will also be fingerprinted (for the background check) at the College of Nursing orientation in April. Do not complete these requirements early. More information will be provided.

Compliance Requirements	Deadline
Bloodborne Pathogens	July 1
Academic Integrity Form	July 1
Image Release Form	July 1
Substance Use Policy Form	July 1
CON Student Entry Survey	July 1
Drug Screening*	July 1
CPR Certification Requirement	July 1
Confidentiality Agreement	July 1
Release of Information Authorization Form	July 1
BCI and FBI Background Check*	July 1
Immunizations:
Hepatitis B, MMR, Varicella, TDap, Two Step PPD	July 1
Influenza	November 1
HIPAA	July 1
Computer-Based Learning (CBLs) and IHIS Training Modules	July 1
Students conducting clinical at The Ohio State University Wexner Medical Center are required to complete computer-based learning and IHIS training modules. Please do not access or start completing the modules until you receive additional information from your instructors during summer semester.

RN to BSN

The program compliance requirements, deadline and submission instructions for the RN to BSN program are listed below. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto Beacon with your name.# and password.

For questions or concerns, email our compliance office.

Compliance Requirements	Deadline
Academic Integrity Form	Start of the program
BCI and FBI Background Check	First day of the second semester in the program
HIPAA	First day of the second semester in the program
RN License	Prior to the start of NRSADVN 4240
CON Student Entry Survey	First day of the second semester in the program

Graduate Entry

The program compliance requirements, deadlines and submission instructions for the Graduate Entry program are listed below. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto Beacon with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items, email the Wilce Student Health Center.

Compliance Requirements	Deadline
Bloodborne Pathogens	April 12
Academic Integrity Form	May 1
Image Release Form	May 1
Substance Use Policy Form	May 1
Confidentiality Agreement	May 1
Release of Information Authorization Form	May 1
BCI and FBI Background Check	June 15
Graduate Entry students admitted to the Summer 2026 semester will be fingerprinted in the College of Nursing during the first week of classes in June. Do not complete this requirement early. More information will be provided at orientation.
CPR Certification	July 1
CON Student Entry Survey	July 1
College of Nursing Badge	July 1
Immunizations:
Hepatitis B, MMR, Varicella, TDap, Two Step PPD	July 1
Influenza	November 1
IHIS Training Modules and Computer-Based Learning (CBLs)	June 15 July 1
Students conducting clinical at The Ohio State University Wexner Medical Center are required to complete computer-based learning and IHIS training modules. Please do not access or start completing the modules until you receive additional information from your instructors during summer semester.
HIPAA	August 1
Drug Screening	August 1

Traditional Master's

The program compliance requirements for the Traditional Master's program are listed below along with deadlines and submission instructions. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto Beacon with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items, email the Wilce Student Health Center.

Compliance Requirements	Deadline
Bloodborne Pathogens	April 12
Academic Integrity Form	August 1
RN License	August 1
Image Release Form	August 1
Release of Information Authorization Form	August 1
CON Student Entry Survey	August 1
HIPAA	August 1
Substance Use Policy Form	August 1
College of Nursing Badge	August 31
BCI and FBI Background Check	September 1
Drug Screening	September 1
Immunizations:   Hepatitis B, MMR, Varicella, TDap, Two Step PPD	August 1
Immunizations:   Influenza	November 1
CPR Certification	August 1
Computer-Based Learning (CBLs) and IHIS Modules CBL/IHIS trainings will be dependent upon your clinical placement. More information will be shared with you once your clinicals are determined.	More information will be shared via your instructors.

Post-Master's

The program compliance requirements for Post-master’s students are listed below along with deadlines and submission instructions. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto Beacon with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items, email the Wilce Student Health Center.

Compliance Requirements	Deadline
Bloodborne Pathogens	April 12
Academic Integrity Form	August 1
RN License	August 1
HIPAA	August 1
Image Release Form	August 1
Release of Information Authorization Form	August 1
CON Student Entry Survey	August 1
Substance Use Policy Form	August 1
College of Nursing Badge	August 31
BCI and FBI Background Check	September 1
Drug Screening	September 1
CPR Certification	August 1
Immunizations:   Hepatitis B, MMR, Varicella, TDap, Two Step PPD	August 1
Immunizations:   Influenza	November 1
Computer-Based Learning (CBLs) and IHIS Modules CBL/IHIS trainings will be dependent upon your clinical placement. More information will be shared with you once your clinicals are determined.	More information will be shared via your instructors.

Doctor of Nursing Education (DNE)

The program compliance requirements, deadline and submission instructions for the Doctor of Nursing Education program are listed below. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto Beacon with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items, email the Wilce Student Health Center.

Compliance Requirements	Deadline
Bloodborne Pathogens	April 12
RN License	August 1
HIPAA	August 1
Image Release Form	August 1
FERPA	August 1
HRSA Survey	August 1
CON Student Entry Survey	August 1
Substance Use Policy Form	August 1
Academic Integrity Form	August 1
College of Nursing Badge	August 31
BCI and FBI Background Check	September 1
Drug Screening	September 1
CPR Certification	August 1
Immunizations:   Hepatitis B, MMR, Varicella, TDap, Two Step PPD	August 1
Immunizations:   Influenza	November 1
Computer-Based Learning (CBLs) and IHIS Modules CBL/IHIS trainings will be dependent upon your clinical placement. More information will be shared with you once your clinicals are determined.	More information will be shared via your instructors.

BSN to DNP

The program compliance requirements for the BSN to DNP program are listed below along with deadlines and submission instructions. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto Beacon with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items, email the Wilce Student Health Center.

Compliance Requirements	Deadline
Bloodborne Pathogens	April 12
Academic Integrity Form	August 1
RN License	August 1
CPR Certification	August 1
HIPAA	August 1
Image Release Form	August 1
Release of Information Authorization Form	August 1
CON Student Entry Survey	August 1
Substance Use Policy Form	August 1
Drug Screening	September 1
College of Nursing Badge	August 31
BCI and FBI Background Check	September 1
Immunizations:   Hepatitis B, MMR, Varicella, TDap, Two Step PPD	August 1
Immunizations:   Influenza	November 1
Computer-Based Learning (CBLs) and IHIS Modules CBL/IHIS trainings will be dependent upon your clinical placement. More information will be shared with you once your clinicals are determined.	More information will be shared via your instructors.

BSN to DNP, Nurse Anesthesia

The program compliance requirements for the BSN to DNP program, CRNA track are listed below along with deadlines and submission instructions. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto Beacon with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items, email the Wilce Student Health Center.

Compliance Requirements	Deadline
Bloodborne Pathogens	April 12
Academic Integrity Form	August 1
RN License	August 1
HIPAA	August 1
Image Release Form	August 1
Release of Information Authorization Form	August 1
CON Student Entry Survey	August 1
Substance Use Policy Form	August 1
College of Nursing Badge	August 31
BCI and FBI Background Check	September 1
Drug Screening	September 1
Immunizations:   Hepatitis B, MMR, Varicella, TDap, Two Step PPD	August 1
Immunizations:   Influenza	November 1
ACLS and PALS CPR Certification	August 1
Computer-Based Learning (CBLs) and IHIS Modules CBL/IHIS trainings will be dependent upon your clinical placement. More information will be shared with you once your clinicals are determined.	More information will be shared via your instructors.

Post-Master's Doctor of Nursing Practice (DNP) – Clinical Expert

The program compliance requirements for the DNP program, Clinical Expert (CE) track are listed below along with deadlines and submission instructions. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto Beacon with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items, email the Wilce Student Health Center.

Compliance Requirements	Deadline
Bloodborne Pathogens	April 12
Academic Integrity Form	August 1
RN License	August 1
Proof of a National APRN Certification	August 1
HIPAA	August 1
Image Release Form	August 1
Release of Information Authorization Form	August 1
CON Student Entry Survey	August 1
Substance Use Policy Form	August 1
College of Nursing Badge	August 31
BCI and FBI Background Check	September 1
Drug Screening	September 1
Immunizations:   Hepatitis B, MMR, Varicella, TDap, Two Step PPD	August 1
Immunizations:   Influenza	November 1
CPR Certification	August 1
Computer-Based Learning (CBLs) and IHIS Modules CBL/IHIS trainings will be dependent upon your clinical placement. More information will be shared with you once your clinicals are determined.	More information will be shared via your instructors.

Post-Master's Doctor of Nursing Practice (DNP) – Nurse Executive

The program compliance requirements for the DNP program, Nurse Executive track are listed below along with deadlines and submission instructions. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto Beacon with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items, email the Wilce Student Health Center.

Compliance Requirements	Deadline
Bloodborne Pathogens	April 12
Academic Integrity Form	August 1
RN License	August 1
HIPAA	August 1
Image Release Form	August 1
Release of Information Authorization Form	August 1
CON Student Entry Survey	August 1
Substance Use Policy Form	August 1
College of Nursing Badge	August 31
BCI and FBI Background Check	September 1
Drug Screening	September 1
Immunizations:   Hepatitis B, MMR, Varicella, TDap, Two Step PPD	August 1
Immunizations:   Influenza	November 1
CPR Certification	August 1
Computer-Based Learning (CBLs) and IHIS Modules CBL/IHIS trainings will be dependent upon your clinical placement. More information will be shared with you once your clinicals are determined.	More information will be shared via your instructors.

BSN to PhD

The program compliance requirements for the BSN to PhD program (for students who are pursuing a clinical specialty in our Master of Science in nursing program along with their PhD) are listed below along with deadlines and submission instructions. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto Beacon with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items, email the Wilce Student Health Center.

Compliance Requirements	Deadline
Bloodborne Pathogens	April 12
Academic Integrity Form	August 1
RN License	August 1
HIPAA	August 1
Image Release Form	August 1
Release of Information Authorization Form	August 1
CON Student Entry Survey	August 1
Substance Use Policy Form	August 1
College of Nursing Badge	August 31
BCI and FBI Background Check	September 1
Drug Screening	September 1
Immunizations:   Hepatitis B, MMR, Varicella, TDap, Two Step PPD	August 1
Immunizations:   Influenza	November 1
CPR Certification	August 1
Computer-Based Learning (CBLs) and IHIS Modules CBL/IHIS trainings will be dependent upon your clinical placement. More information will be shared with you once your clinicals are determined.	More information will be shared via your instructors.

Doctor of Philosophy (PhD)

New PhD students are responsible for ensuring they are compliant for program compliance requirements. The program compliance requirements, deadlines and submission instructions for the traditional PhD program are listed below. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto Beacon with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items, email the Wilce Student Health Center.

Compliance Requirements	Deadline
Academic Integrity Form	August 1
Image Release Form	August 1
CON Student Entry Survey	August 1
RN License	August 1
Substance Use Policy Form	August 1
Intellectual Property Agreement	August 1
BCI and FBI Background Check	September 1
Drug Screening	September 1
Online Trainings	End of first semester

School Nurse Professional Pupil Services Licensure Certificate

The program compliance requirements, deadlines and submission instructions for the School Nurse Professional Pupil Services Licensure Certificate are listed below. Requirements are broken down into College of Nursing items and College of Education and Human Ecology items. Once you have enrolled in nursing coursework, you will be able to view you compliance status at any time by logging onto Beacon with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items, email the Wilce Student Health Center.

College of Nursing Requirements

Compliance Requirements	Deadline
Academic Integrity Form	Start of the certificate
RN License	Start of the certificate
HIPAA	Start of the certificate
Substance Use Policy Form	Start of the certificate
Immunizations:   Hepatitis B, MMR, Varicella, TDap, Two Step PPD, Influenza	60 days prior to Nursing 3118
CPR Certification	60 days prior to Nursing 3118
Drug Screening	60 days prior to Nursing 3118

College of Education and Human Ecology Requirements

Compliance Requirements	Deadline
BCI and FBI Background Check	Between June and 60 days prior to Nursing 3118
Pre-service Permit	Between June and 60 days prior to Nursing 3118
Standards of Behavior Form	Between June and 60 days prior to Nursing 3118
Youth Policy Training	Between June and 60 days prior to Nursing 3118v
Student Field Experience and Clinical Practice Application Form	Between June and 60 days prior to Nursing 3118

Health and Wellness Coaching Certificate

The program compliance requirements, deadlines and submission instructions for the Health and Wellness Coaching Certificate are listed below. Once you have enrolled in nursing coursework, you will be able to view you compliance status at any time by logging onto Beacon with your name.# and password.

For specific questions regarding flu vaccines, drug screens or documentation related to any of these items, email the Wilce Student Health Center.

Compliance Requirements	Deadline
Academic Integrity Form	Start of the certificate
Substance Use Policy Form	Start of the certificate
Confidentiality Agreement	Start of the certificate
Image Release Form	Start of the certificate

Appointment scheduling

Drug Screening 
Wilce Student Health Center
By appointment only

Appointments for drug screens can be made online through MyBuckMD or by calling 614-292-4321. To schedule online, log in to MyBuckMD with your OSU name.# and password, select “Appt. Scheduling” from the top navigation bar, then choose “Schedule Appt.” to see the available services and appointment times. The reason for the appointment will be “Drug Screen Required by School” when selecting options from the list. Drug screens will NOT be able to be combined with other appointments for a Preventive Medicine service, so a completely separate appointment will need to be scheduled in order to do the drug screen at Wilce.
 

Health professional student vaccine/titer/TB testing
Wilce Student Health Center
By appointment only

Appointments for vaccines, titers and/or TB testing can be made online through MyBuckMD or by calling 614-292-4321. For questions, contact Wilce at the number listed above or email shs@osu.edu.