Compliance for incoming students

In compliance with university requirements and clinical agencies or practicum sites, many of our students are required to be vaccinated, licensed and/or trained in the following categories. The requirements listed below are general and program-specific information can be found further down this page. 

  • BLS Provider or ACLS Provider CPR Certification through the American Heart Association 
  • HIPAA Training through the BuckeyeLearn system
  • Computer Based Learning Modules
  • RN License 
  • Proof of National APRN Certification 
  • Immunization:
    • College of Nursing requirements: Hepatitis B, MMR, Varicella, Tdap, Two Step PPD, and Influenza.
    • Additional university vaccines may be required for Ohio State students, including the COVID-19 vaccination. For more information on university vaccine requirements, including Covid-19 vaccine, please visit the Safe and Healthy and the Student Health Services websites.
    • Additional vaccines or requirements may be required for clinical, based on agency guidelines, and requirements are subject to change.

In addition to the requirements listed above, students are required to submit a FBI and BCI background check and drug screening. 

Upon admission into the College of Nursing you will receive a list of required certifications and medical documentation that must be completed in order to be eligible to attend classes. This includes two types of documentation: medical documentation and certifications and trainings. All medical documentation is submitted, tracked and verified through the Wilce Student Health Center. Deadlines for each requirement is specific to the student’s program, curriculum plan and mode of instruction (i.e. online or in-person). You will be considered non-compliant if one or more of the requirements are unfulfilled. If you are non-compliant, you will be prohibited from attending clinical and/or health assessment. Please select your program below for your specific requirements, submission instructions and deadlines.

Compliance overview:

  1. You are required to maintain a compliant status as long as you are enrolled in the College of Nursing.
  2. The Office of Student Affairs and Success will send email notifications to those considered non-compliant or at-risk of becoming non-compliant. The at-risk status indicates a requirement will be expiring in the near future. Upon receiving the compliance notification to your osu.edu email account, it is your responsibility to take immediate action.
  3. You must follow the submission instructions for each requirement. Compliance status will not be updated unless the correct documentation is submitted per instructions. Please allow time for processing as processing does not occur immediately upon submission. It can take up to 8-10 business days during peak season to process documentation. Your compliance status will be updated if you follow submission instructions and once documentation is fully processed. You can access the submission instructions one of two ways:
    1. By selecting your program specific page
      or
    2. By logging into The Beacon. Please note compliance status will not be updated in the portal unless the correct documentation is submitted per instructions.
  4. The Beacon provides a personalized summary of your compliance requirements with links and instructions for completing each item, as well as your curriculum plan.
  5. A medical or religious exemption is requested for any immunization requirement, the exemption must be submitted Student Life Disability Services.

Compliance appointment scheduling

  • Drug Screening – by appointment or walk-in

    Wilce Student Health Center Hours:
    Monday – Friday from 8:00 a.m. – noon and 1:00 p.m. – 4:30 p.m.
    (appointment or walk-in)

    Appointments for drug screens can be made online through MyBuckMD or by calling 614-292-4321.

    Incoming graduate students admitted to the SP23 semester must wait until after January 15 to schedule an appointment or walk-in for a drug screening at Wilce.

    To schedule online, log in to MyBuckMD with your OSU name.# and password, select “Appt. Scheduling” from the top navigation bar, then choose “Schedule Appt.” to see the available services and appointment times. The reason for the appointment will be “Drug Screen Required by School” when selecting options from the list. Drug screens will NOT be able to be combined with other appointments for a Preventive Medicine service, so a completely separate appointment will need to be scheduled in order to do the drug screen at Wilce.

  • Health professional student vaccine/titer/TB testing - appointment now required
    The Wilce Student Health Center remains open. They offer vaccination services on the following days and times:
    Monday – Friday from 8:00 a.m. – 4:00 p.m.
    (appointment required)

    Appointments for vaccines, titers, and/or TB testing can be made online through MyBuckMD or by calling 614-292-4321. If you have questions, please contact Wilce at the number listed above or email shs@osu.edu.

  • Background check requirement
    Fingerprinting services at the Ohio State Office of Human Resources have resumed, and are by appointment only. Please visit your program specific page below, click on BCI and FBI Background Check to view instructions regarding how to make an appointment and hours of operation.


Incoming graduate students admitted to the SP23 semester must wait until after January 15 to schedule an appointment or walk-in for a drug screening at Wilce.


Select your program below

Traditional BSN

The program compliance requirements, deadline and submission instructions for the traditional BSN program are listed below. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto The Beacon with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items, please email the Wilce Student Health Center.

Compliance Requirements Deadline
BCI and FBI Background Check August 1
Image Release Form August 1
Substance Use Policy Form August 1
CON Student Entry Survey August 1
Drug Screening November 1
CPR Certification Requirement November 1
Confidentiality Agreement November 1
Release of Information Authorization Form November 1

Immunizations: Hepatitis B, MMR, Varicella, TDap, Two Step PPD, Influenza, COVID-19

November 1
Additional university vaccines may be required for Ohio State students. For more information on university vaccine requirements, including COVID-19 vaccine, please visit the Safe and Healthy Buckeyes and the Student Health Services websites. The COVID-19 vaccine deadline is set by the university, however, an earlier deadline is required in order to engage in clinical experiences. Please refer to your Applicant Center To Do List for more information.  
HIPAA November 1
Computer-Based Learning (CBLs) and IHIS Training Modules November 1
Students conducting clinical at The Ohio State University Wexner Medical Center are required to complete computer-based learning and IHIS training modules. Please do not access or start completing the modules until you receive additional information from your instructors during autumn semester.  
RN to BSN

The following compliance requirements must be submitted prior to the beginning of the RN to BSN program. These items are submitted once prior to program start unless otherwise listed.

For questions or concerns, please email our compliance office. For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items please email the Wilce Student Health Center.

Compliance Requirements Deadline
BCI and FBI Background Check First day of the second semester in the program
HIPAA First day of the second semester in the program
RN License Prior to the start of NRSADVN 4240
CON Student Entry Survey First day of the second semester in the program
Graduate Entry

The program compliance requirements, deadlines and submission instructions for the Graduate Entry program are listed below. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto The Beacon with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items please email the Wilce Student Health Center.

Compliance Requirements Deadline
Bloodborne Pathogens April 12
BCI and FBI Background Check May 1
Image Release Form May 1
Substance Use Policy Form May 1
Confidentiality Agreement May 1
Release of Information Authorization Form May 1
CPR Certification July 1
CON Student Entry Survey July 1
College of Nursing Badge July 1
Immunizations:  
  Hepatitis B, MMR, Varicella, TDap, Two Step PPD, COVID-19 July 1
  Influenza November 1
Additional university vaccines may be required for Ohio State students. For more information on university vaccine requirements, including COVID-19 vaccine, please visit the Safe and Healthy Buckeyes and the Student Health Services websites. The COVID-19 vaccine deadline is set by the university, however, an earlier deadline is required in order to engage in clinical experiences. Please refer to your Applicant Center To Do List for more information.  
IHIS Training Modules and
Computer-Based Learning (CBLs)
June 15
July 1
Students conducting clinical at The Ohio State University Wexner Medical Center are required to complete computer-based learning and IHIS training modules. Please do not access or start completing the modules until you receive additional information from your instructors during summer semester.  
HIPAA August 1
Drug Screening August 1
Traditional Master's

The program compliance requirements for the Traditional Master's program are listed below along with deadlines and submission instructions. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto The Beacon with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items please email the Wilce Student Health Center.

Compliance Requirements Deadline
Bloodborne Pathogens April 12
RN License August 1
BCI and FBI Background Check August 1
Image Release Form August 1
Release of Information Authorization Form August 1
CON Student Entry Survey August 1
HIPAA August 1
Substance Use Policy Form August 1
College of Nursing Badge August 31
Drug Screening November 1
Immunizations:
  Hepatitis B, MMR, Varicella, TDap, Two Step PPD, Influenza, COVID-19
November 1
Additional university vaccines may be required for Ohio State students. For more information on university vaccine requirements, including COVID-19 vaccine, please visit the Safe and Healthy Buckeyes and the Student Health Services websites. The COVID-19 vaccine deadline is set by the university, however, an earlier deadline is required in order to engage in clinical experiences. Please refer to your Applicant Center To Do List for more information.  
CPR Certification November 1
Computer-Based Learning (CBLs) and IHIS Modules
CBL/IHIS trainings will be dependent upon your clinical placement. More information will be shared with you once your clinicals are determined.
More information will be shared via your instructors.
Post-Master's

The program compliance requirements for Post-master’s students are listed below along with deadlines and submission instructions. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto The Beacon with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items please email the Wilce Student Health Center.

Compliance Requirements Deadline
Bloodborne Pathogens April 12
RN License August 1
BCI and FBI Background Check August 1
HIPAA August 1
Image Release Form August 1
Release of Information Authorization Form August 1
CON Student Entry Survey August 1
Substance Use Policy Form August 1
College of Nursing Badge August 31
Drug Screening November 1
CPR Certification November 1
Immunizations:
  Hepatitis B, MMR, Varicella, TDap, Two Step PPD, Influenza, COVID-19
November 1
Additional university vaccines may be required for Ohio State students. For more information on university vaccine requirements, including COVID-19 vaccine, please visit the Safe and Healthy Buckeyes and the Student Health Services websites. The COVID-19 vaccine deadline is set by the university, however, an earlier deadline is required in order to engage in clinical experiences. Please refer to your Applicant Center To Do List for more information.  
Computer-Based Learning (CBLs) and IHIS Modules
CBL/IHIS trainings will be dependent upon your clinical placement. More information will be shared with you once your clinicals are determined.
More information will be shared via your instructors.
DNE

The program compliance requirements, deadline and submission instructions for the Doctor of Nursing Education program are listed below. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto The Beacon with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items please email the Wilce Student Health Center.

Compliance Requirements Deadline
Bloodborne Pathogens April 12
RN License January 1
BCI and FBI Background Check January 1
HIPAA January 1
Image Release Form January 1
FERPA January 1
CON Student Entry Survey January 1
Substance Use Policy Form January 1
College of Nursing Badge January 31
Drug Screening March 1
CPR Certification March 1
Immunizations:
  Hepatitis B, MMR, Varicella, TDap, Two Step PPD, Influenza, COVID-19
March 1
Additional university vaccines may be required for Ohio State students. For more information on university vaccine requirements, including COVID-19 vaccine, please visit the Safe and Healthy Buckeyes and the Student Health Services websites. The COVID-19 vaccine deadline is set by the university, however, an earlier deadline is required in order to engage in clinical experiences. Please refer to your Applicant Center To Do List for more information.  
Computer-Based Learning (CBLs) and IHIS Modules
CBL/IHIS trainings will be dependent upon your clinical placement. More information will be shared with you once your clinicals are determined.
More information will be shared via your instructors.
BSN to DNP

The program compliance requirements for the BSN to DNP program are listed below along with deadlines and submission instructions. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto The Beacon with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items please email the Wilce Student Health Center.

Compliance Requirements Deadline
Bloodborne Pathogens April 12
RN License August 1
BCI and FBI Background Check August 1
CPR Certification August 1
HIPAA August 1
Image Release Form August 1
Release of Information Authorization Form August 1
CON Student Entry Survey August 1
Substance Use Policy Form August 1
Drug Screening August 1
College of Nursing Badge August 31
Immunizations:
  Hepatitis B, MMR, Varicella, TDap, Two Step PPD, Influenza, COVID-19
November 1
Additional university vaccines may be required for Ohio State students. For more information on university vaccine requirements, including COVID-19 vaccine, please visit the Safe and Healthy Buckeyes and the Student Health Services websites. The COVID-19 vaccine deadline is set by the university, however, an earlier deadline is required in order to engage in clinical experiences. Please refer to your Applicant Center To Do List for more information.  
Computer-Based Learning (CBLs) and IHIS Modules
CBL/IHIS trainings will be dependent upon your clinical placement. More information will be shared with you once your clinicals are determined.
More information will be shared via your instructors.
Post-Master's DNP, Clinical Expert

The program compliance requirements for the DNP program, Clinical Expert (CE) track are listed below along with deadlines and submission instructions. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto The Beacon with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items please email the Wilce Student Health Center.

Compliance Requirements Deadline
Bloodborne Pathogens April 12
RN License August 1
Proof of a National APRN Certification August 1
BCI and FBI Background Check August 1
HIPAA August 1
Image Release Form August 1
Release of Information Authorization Form August 1
CON Student Entry Survey August 1
Substance Use Policy Form August 1
College of Nursing Badge August 31
Drug Screening November 1
Immunizations:
  Hepatitis B, MMR, Varicella, TDap, Two Step PPD, Influenza, COVID-19
November 1
Additional university vaccines may be required for Ohio State students. For more information on university vaccine requirements, including COVID-19 vaccine, please visit the Safe and Healthy Buckeyes and the Student Health Services websites. The COVID-19 vaccine deadline is set by the university, however, an earlier deadline is required in order to engage in clinical experiences. Please refer to your Applicant Center To Do List for more information.  
CPR Certification November 1
Computer-Based Learning (CBLs) and IHIS Modules
CBL/IHIS trainings will be dependent upon your clinical placement. More information will be shared with you once your clinicals are determined.
More information will be shared via your instructors.
Post-Master's DNP, Nurse Executive

The program compliance requirements for the DNP program, Nurse Executive track are listed below along with deadlines and submission instructions. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto The Beacon with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items please email the Wilce Student Health Center.

Compliance Requirements Deadline
Bloodborne Pathogens April 12
RN License August 1
BCI and FBI Background Check August 1
HIPAA August 1
Image Release Form August 1
Release of Information Authorization Form August 1
CON Student Entry Survey August 1
Substance Use Policy Form August 1
College of Nursing Badge August 31
Drug Screening November 1
Immunizations:
  Hepatitis B, MMR, Varicella, TDap, Two Step PPD, Influenza, COVID-19
November 1
Additional university vaccines may be required for Ohio State students. For more information on university vaccine requirements, including COVID-19 vaccine, please visit the Safe and Healthy Buckeyes and the Student Health Services websites. The COVID-19 vaccine deadline is set by the university, however, an earlier deadline is required in order to engage in clinical experiences. Please refer to your Applicant Center To Do List for more information.  
CPR Certification November 1
Computer-Based Learning (CBLs) and IHIS Modules
CBL/IHIS trainings will be dependent upon your clinical placement. More information will be shared with you once your clinicals are determined.
More information will be shared via your instructors.
BSN to PhD

The program compliance requirements for the BSN to PhD program (for students who are pursuing a clinical specialty in our Master of Science in nursing program along with their PhD) are listed below along with deadlines and submission instructions. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto The Beacon with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items please email the Wilce Student Health Center.

Compliance Requirements Deadline
Bloodborne Pathogens April 12
RN License August 1
BCI and FBI Background Check August 1
HIPAA August 1
Image Release Form August 1
Release of Information Authorization Form August 1
CON Student Entry Survey August 1
Substance Use Policy Form August 1
College of Nursing Badge August 31
Drug Screening November 1
Immunizations:
  Hepatitis B, MMR, Varicella, TDap, Two Step PPD, Influenza, COVID-19
November 1
Additional university vaccines may be required for Ohio State students. For more information on university vaccine requirements, including COVID-19 vaccine, please visit the Safe and Healthy Buckeyes and the Student Health Services websites. The COVID-19 vaccine deadline is set by the university, however, an earlier deadline is required in order to engage in clinical experiences. Please refer to your Applicant Center To Do List for more information.  
CPR Certification November 1
Computer-Based Learning (CBLs) and IHIS Modules
CBL/IHIS trainings will be dependent upon your clinical placement. More information will be shared with you once your clinicals are determined.
More information will be shared via your instructors.
PhD

New PhD students are responsible for ensuring they are compliant for program compliance requirements. The program compliance requirements, deadlines and submission instructions for the traditional PhD program are listed below. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto The Beacon with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items please email the Wilce Student Health Center.

Compliance Requirements Deadline
Image Release Form August 1
CON Student Entry Survey August 1
RN License August 1
Substance Use Policy Form August 1
Intellectual Property Agreement August 1
BCI and FBI Background Check August 1
Drug Screening November 1
Online Trainings End of first semester
School Nurse Professional Pupil Services Licensure Certificate

The program compliance requirements, deadlines and submission instructions for the School Nurse Professional Pupil Services Licensure Certificate are listed below. Requirements are broken down into College of Nursing items and College of Education and Human Ecology items. Once you have enrolled in nursing coursework, you will be able to view you compliance status at any time by logging onto The Beacon with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items, please email the Wilce Student Health Center.

College of Nursing Requirements

Compliance Requirements Deadline
RN License Start of the certificate
HIPAA Start of the certificate
Substance Use Policy Form Start of the certificate
Immunizations:
  Hepatitis B, MMR, Varicella, TDap, Two Step PPD, Influenza, COVID-19
60 days prior to Nursing 3118
Additional university vaccines may be required for Ohio State students. For more information on university vaccine requirements, including COVID-19 vaccine, please visit the Safe and Healthy Buckeyes and the Student Health Services websites. The COVID-19 vaccine deadline is set by the university, however, an earlier deadline is required in order to engage in clinical experiences. Please refer to your Applicant Center To Do List for more information.  
CPR Certification 60 days prior to Nursing 3118
Drug Screening 60 days prior to Nursing 3118

College of Education and Human Ecology Requirements

Compliance Requirements Deadline
BCI and FBI Background Check November 1
Student Field Experience and Clinical Practice Application Form November 1
Minors Training Video Certificate
The Office of Human Resources will send an email with further instructions on how to complete the Activities with Minors training.
November 1
Standards of Behavior Form
The Office of Human Resources will send an email with further instructions on how to complete the Standards of Behavior form.
November 1
School Nurse Wellness Coordinator Certificate

The program compliance requirements, deadlines and submission instructions for the School Nurse Wellness Coordinator Certificate are listed below. Requirements are broken down into College of Nursing items and College of Education and Human Ecology items. Once you have enrolled in nursing coursework, you will be able to view you compliance status at any time by logging onto The Beacon with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items, please email the Wilce Student Health Center.

College of Nursing Requirements

Compliance Requirements Deadline
RN License Start of the certificate
HIPAA Start of the certificate
Substance Use Policy Form Start of the certificate
CPR Certification June 15
Drug Screening June 15
Immunizations:  
  Hepatitis B, MMR, Varicella, TDap, Two Step PPD June 15
  Influenza (while enrolled in N7110), COVID-19 November 1
Additional university vaccines may be required for Ohio State students. For more information on university vaccine requirements, including COVID-19 vaccine, please visit the Safe and Healthy Buckeyes and the Student Health Services websites. The COVID-19 vaccine deadline is set by the university, however, an earlier deadline is required in order to engage in clinical experiences. Please refer to your Applicant Center To Do List for more information.  

College of Education and Human Ecology Requirements

Compliance Requirements Deadline
BCI and FBI Background Check June 15
Student Field Experience and Clinical Practice Application Form June 15
Minors Training Video Certificate
The Office of Human Resources will send an email with further instructions on how to complete the Activities with Minors training.
June 15
Standards of Behavior Form
The Office of Human Resources will send an email with further instructions on how to complete the Standards of Behavior form.
June 15
Health and Wellness Coaching Certificate

The program compliance requirements, deadlines and submission instructions for the Health and Wellness Coaching Certificate are listed below. Once you have enrolled in nursing coursework, you will be able to view you compliance status at any time by logging onto The Beacon with your name.# and password.

For specific questions regarding flu vaccines, drug screens or documentation related to any of these items, please email the Wilce Student Health Center.

Compliance Requirements Deadline
Substance Use Policy Form Start of the certificate
Confidentiality Agreement Start of the certificate
Image Release Form Start of the certificate