Compliance for returning students

As a returning student to the College of Nursing, you will be given a list of required certifications and medical documentation that must be completed in order to be eligible to attend classes. This includes two types of documentation: medical documentation and certifications and trainings. All medical documentation is submitted, tracked and verified through Wilce Student Health Center. Deadlines for each requirement is specific to your program, curriculum plan and mode of instruction (i.e. online or in-person). You will be considered non-compliant if one or more of the requirements are unfulfilled. If you are non-compliant, you will be prohibited from attending clinical and/or health assessment.

Compliance overview

  1. Students are required to maintain a compliant status as long as they are enrolled in the College of Nursing.
  2. The Office of Student Affairs and Success will send email notifications to students considered non-compliant or at-risk of becoming non-compliant. The at-risk status indicates a requirement will be expiring in the near future. Upon receiving the compliance notification to your osu.edu email account, it is your responsibility to take immediate action.
  3. You must follow the submission instructions for each requirement. Compliance status will not be updated unless the correct documentation is submitted per instructions. Please allow time for processing as processing does not occur immediately upon submission. It can take up to 8-10 business days during peak season to process documentation. Your compliance status will be updated if you follow submission instructions and once documentation is fully processed. You can access the submission instructions one of two ways:
    1. By selecting your program specific page
      or
    2. By logging into The Beacon. Please note compliance status will not be updated in the portal unless the correct documentation is submitted per instructions.
  4. The Beacon provides a personalized summary of your compliance requirements, with links and instructions for completing each item, as well as your curriculum plan.
  5. A medical or religious exemption is requested for any immunization requirement, the exemption must be submitted Student Life Disability Services.

Compliance appointment scheduling

  • Health professional student vaccine/titer/TB testing - appointment now required
    The Wilce Student Health Center remains open. They offer vaccination services on the following days and times:
    Monday – Friday from 8:00 a.m. – 4:00 p.m.
    (appointment required)

    There is currently a 2-3 week wait time to be seen by the Wilce Student Health Center.

    Appointments for vaccines, titers, and/or TB testing can be made online through MyBuckMD or by calling 614-292-4321. If you have questions, please contact Wilce at the number listed above or email shs@osu.edu.

Please select your program below for your specific requirements, submission instructions and deadlines.

Traditional BSN

As a continuing traditional BSN student, you are responsible for ensuring your clinical compliance requirements do not lapse during your time in the program. This includes all immunizations and certifications required at program start. Below are some of the most common items that need to be renewed during a student's time in the program, broken down by annual renewals and renewed upon expiration. If you have questions regarding your immunization expiration, please contact the Wilce Student Health Center.

For questions or concerns please contact CONcompliance@osu.edu.

Compliance Requirements Deadline
TB Tests Renewed annually
Substance Use Policy Form Renewed annually
Influenza Vaccine November 1
The COVID-19 vaccine primary series is required for students in a clinical or immersion experience, health assessment course, or by an agency hosting educational experiences.  

HIPAA

 August 1
Continued CBLs Based on Clinical Placement
Click here for instructions on how to access the modules and complete the trainings		 August 1
CPR Certification Renewed upon expiration
Health and Wellness

These Program Compliance Requirements must be submitted before you begin your HW practicum. Items below are submitted once unless otherwise listed. For questions or concerns please contact CONcompliance@osu.edu. For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items please email the Wilce Student Health Center.

Compliance Requirements Deadline
Academic Integrity Form August 1
BCI and FBI Background Check August 1
Confidentiality Agreement August 1
Image Release form August 1
Release of Information Authorization form August 1
HRSA Survey August 1
Immunizations:  
  Influenza November 1
  Hepatitis B, MMR, Varicella, TDap, Two Step PPD 30 days prior to practicum semester
The COVID-19 vaccine primary series is required for students in a clinical or immersion experience, health assessment course, or by an agency hosting educational experiences.  
CPR Certification 30 days prior to practicum start
HIPAA 30 days prior to practicum start
Drug Screening 30 days prior to practicum semester
RN to BSN

As a continuing RN to BSN student, you are responsible for ensuring your clinical compliance requirements do not lapse during your time in the program. This includes all certifications required at program start. Below are some of the most common items that need to be renewed during your time in the program, broken down by annual renewals and renewed upon expiration.

Compliance Requirements Deadline
HIPAA August 1
RN License Renewed upon expiration
Graduate Entry

As a continuing graduate entry student, you are responsible for ensuring your clinical compliance requirements do not lapse during your time in the program. This includes all immunizations and certifications required at program start. This also includes the submission of the RN license once it is obtained in the second year prior to the end of Nursing 7410.

Below are some of the most common items that need to be renewed during a student's time in the program, broken down by annual renewals and renewed upon expiration. If you have questions regarding your immunization expiration, please contact the Wilce Student Health Center.

For questions or concerns please contact CONcompliance@osu.edu.

Compliance Requirements Deadline
TB Tests Renewed annually
Substance Use Policy Form Renewed annually
Influenza Vaccine November 1
The COVID-19 vaccine primary series is required for students in a clinical or immersion experience, health assessment course, or by an agency hosting educational experiences.  
HIPAA August 1
Continued CBLs Based on Clinical Placement
Click here for instructions on how to access the modules and complete the trainings		 August 1
RN License Renewed upon expiration
CPR Certification Renewed upon expiration
Traditional Master's

As a continuing traditional master's student, you are responsible for ensuring your clinical compliance requirements do not lapse during your time in the program. This includes all immunizations and certifications required at program start. Below are some of the most common items that need to be renewed during your time in the program, broken down by annual renewals and renewed upon expiration.

For questions or concerns please contact CONcompliance@osu.edu.

For specific questions regarding health documentation such as immunizations or titers, or documentation related to any of these items please email the Wilce Student Health Center.

Compliance Requirements Deadline
TB Tests Renewed annually
Substance Use Policy Form Renewed annually
Influenza Vaccine November 1
The COVID-19 vaccine primary series is required for students in a clinical or immersion experience, health assessment course, or by an agency hosting educational experiences.  
HIPAA August 1
Continued CBLs Based on Clinical Placement
Click here for instructions on how to access the modules and complete the trainings		 August 1
CPR Certification Renewed upon expiration
RN License Renewed upon expiration
Post-Master's Study Option

As a continuing post master's student, you are responsible for ensuring your clinical compliance requirements do not lapse during your time in the program. This includes all immunizations and certifications required at program start. Below are some of the most common items that need to be renewed during your time in the program, broken down by annual renewals and renewed upon expiration.

For questions or concerns please contact CONcompliance@osu.edu.

For specific questions regarding health documentation such as immunizations or titers, or documentation related to any of these items please email the Wilce Student Health Center.

Compliance Requirements Deadline
TB Tests Renewed annually
Substance Use Policy Form Renewed annually
Influenza Vaccine November 1
The COVID-19 vaccine primary series is required for students in a clinical or immersion experience, health assessment course, or by an agency hosting educational experiences.  
HIPAA August 1
Continued CBLs Based on Clinical Placement
Click here for instructions on how to access the modules and complete the trainings		 August 1
CPR Certification Renewed upon expiration
RN License Renewed upon expiration
DNE

As a continuing DNE student, you are responsible for ensuring your clinical compliance requirements do not lapse during your time in the program. This includes all immunizations and certifications required at program start. Below are some of the most common items that need to be renewed during your time in the program, broken down by annual renewals and renewed upon expiration.

For questions or concerns please contact CONcompliance@osu.edu.

For specific questions regarding health documentation such as immunizations or titers, or documentation related to any of the immunization requirements please email the Wilce Student Health Center.

Compliance Requirements Deadline
TB Tests Renewed annually
Substance Use Policy Form Renewed annually
Influenza Vaccine November 1
The COVID-19 vaccine primary series is required for students in a clinical or immersion experience, health assessment course, or by an agency hosting educational experiences.  
HIPAA August 1
FERPA August 1
Continued CBLs Based on Clinical Placement
Click here for instructions on how to access the modules and complete the trainings		 August 1
CPR Certification Renewed upon expiration
RN License Renewed upon expiration
BSN to DNP

As a continuing BSN to DNP student, you are responsible for ensuring your clinical compliance requirements do not lapse during your time in the program. This includes all immunizations and certifications required at program start. Below are some of the most common items that need to be renewed during your time in the program, broken down by annual renewals and renewed upon expiration.

For questions or concerns please contact CONcompliance@osu.edu.

For specific questions regarding health documentation such as immunizations or titers, or documentation related to any of the immunization requirements please email the Wilce Student Health Center.

Compliance Requirements Deadline
TB Tests Renewed annually
Substance Use Policy Form Renewed annually
Influenza Vaccine November 1
The COVID-19 vaccine primary series is required for students in a clinical or immersion experience, health assessment course, or by an agency hosting educational experiences.  
HIPAA August 1
Continued CBLs Based on Clinical Placement
Click here for instructions on how to access the modules and complete the trainings		 August 1
CPR Certification Renewed upon expiration
RN License Renewed upon expiration
Post-Master's DNP, Clinical Expert

As a continuing DNP, Clinical Expert student, you are responsible for ensuring your clinical compliance requirements do not lapse during your time in the program. This includes all immunizations and certifications required at program start. Below are some of the most common items that need to be renewed during your time in the program, broken down by annual renewals and renewed upon expiration.

For questions or concerns please contact CONcompliance@osu.edu.

For specific questions regarding health documentation such as immunizations or titers, or documentation related to any of the immunization requirements please email the Wilce Student Health Center.

Compliance Requirements Deadline
TB Tests Renewed annually
Substance Use Policy Form Renewed annually
Influenza Vaccine November 1
The COVID-19 vaccine primary series is required for students in a clinical or immersion experience, health assessment course, or by an agency hosting educational experiences.  
HIPAA August 1
Continued CBLs Based on Clinical Placement
Click here for instructions on how to access the modules and complete the trainings		 August 1
CPR Certification Renewed upon expiration
RN License Renewed upon expiration
Post-Master's DNP, Nurse Executive

As a continuing DNP, Nurse Executive student, you are responsible for ensuring your clinical compliance requirements do not lapse during your time in the program. This includes all immunizations and certifications required at program start. Below are some of the most common items that need to be renewed during your time in the program, broken down by annual renewals and renewed upon expiration.

For questions or concerns please contact CONcompliance@osu.edu.

For specific questions regarding health documentation such as immunizations or titers, or documentation related to any of the immunization requirements please email the Wilce Student Health Center.

Compliance Requirements Deadline
TB Tests Renewed annually
Substance Use Policy Form Renewed annually
Influenza Vaccine November 1
The COVID-19 vaccine primary series is required for students in a clinical or immersion experience, health assessment course, or by an agency hosting educational experiences.  
HIPAA August 1
Continued CBLs Based on Clinical Placement
Click here for instructions on how to access the modules and complete the trainings		 August 1
CPR Certification Renewed upon expiration
RN License Renewed upon expiration
BSN to PhD

As a continuing BSN - PhD student who is pursuing a clinical specialty in our Master of Science in nursing program, you are responsible for ensuring your clinical compliance requirements do not lapse during your time in the program. This includes all immunizations and certifications required at program start. Below are some of the most common items that need to be renewed during your time in the program, broken down by annual renewals and renewed upon expiration.

For questions or concerns please contact CONcompliance@osu.edu.

For specific questions regarding health documentation such as immunizations or titers, or documentation related to any of these items please email the Wilce Student Health Center.

Compliance Requirements Deadline
TB Tests Renewed annually
Substance Use Policy Form Renewed annually
Influenza Vaccine November 1
The COVID-19 vaccine primary series is required for students in a clinical or immersion experience, health assessment course, or by an agency hosting educational experiences.  
HIPAA August 1
Continued CBLs Based on Clinical Placement
Click here for instructions on how to access the modules and complete the trainings		 August 1
CPR Certification Renewed upon expiration
RN License Renewed upon expiration
PhD

Returning PhD students are responsible for ensuring they are compliant for program compliance requirements. The program compliance requirements for the traditional PhD program are listed below along with deadlines and submission instructions. You are able to view your compliance status at any time by logging onto The Beacon with your name.# and password.

For questions or concerns please contact CONcompliance@osu.edu.

Compliance Requirements Deadline
Substance Use Policy Form Renewed annually
RN License Upon expiration
School Nurse Professional Pupil Services Licensure Certificate

As a continuing School Nurse Professional Pupil Services Licensure Certificate student, you are responsible for ensuring your clinical compliance requirements do not lapse during your time in the program. This includes all immunizations and certifications required at program start. Below are some of the most common items that need to be renewed during your time in the program, broken down by annual renewals and renewed upon expiration.

For questions or concerns please contact CONcompliance@osu.edu.

For specific questions regarding health documentation such as immunizations or titers, or documentation related to any of the immunization requirements please email the Wilce Student Health Center.

Compliance Requirements Deadline
TB Tests Renewed annually
Substance Use Policy Form Renewed annually
Influenza Vaccine November 1
The COVID-19 vaccine primary series is required for students in a clinical or immersion experience, health assessment course, or by an agency hosting educational experiences.  
HIPAA August 1
CPR Certification Renewed upon expiration
RN License Renewed upon expiration
School Nurse Wellness Coordinator Certificate

As a continuing School Nurse Wellness Coordinator Certificate student, you are responsible for ensuring your clinical compliance requirements do not lapse during your time in the program. This includes all immunizations and certifications required at program start. Below are some of the most common items that need to be renewed during your time in the program, broken down by annual renewals and renewed upon expiration.

For questions or concerns please contact CONcompliance@osu.edu.

For specific questions regarding health documentation such as immunizations or titers, or documentation related to any of the immunization requirements please email the Wilce Student Health Center.

Compliance Requirements Deadline
TB Tests Renewed annually
Substance Use Policy Form Renewed annually
Influenza Vaccine November 1
The COVID-19 vaccine primary series is required for students in a clinical or immersion experience, health assessment course, or by an agency hosting educational experiences.  
HIPAA August 1
CPR Certification Renewed upon expiration
RN License Renewed upon expiration
Health and Wellness Coaching Certificate

As a continuing Health and Wellness Coaching Certificate student, you are responsible for ensuring your clinical compliance requirements do not lapse during your time in the program. This includes all immunizations and certifications required at program start. Below are some of the most common items that need to be renewed during your time in the program, broken down by annual renewals and renewed upon expiration.

For questions or concerns please contact CONcompliance@osu.edu.

For specific questions regarding health documentation such as immunizations or titers, or documentation related to any of the immunization requirements please email the Wilce Student Health Center.

Compliance Requirements Deadline
Substance Use Policy Form Renewed annually