Compliance for incoming students

Upon admission into the College of Nursing you will receive a list of required certifications and medical documentation that must be completed in order to be eligible to attend classes. This includes two types of documentation: medical documentation and certifications and trainings. All medical documentation is submitted, tracked and verified through the Wilce Student Health Center. Deadlines for each requirement is specific to the student’s program, curriculum plan and mode of instruction (i.e. online or in-person). You will be considered non-compliant if one or more of the requirements are unfulfilled. If you are non-compliant, you will be prohibited from attending clinical and/or health assessment. Please select your program below for your specific requirements, submission instructions and deadlines.

Compliance overview:

  1. You are required to maintain a compliant status as long as you are enrolled in the College of Nursing.
  2. The Office of Student Affairs, Equity and Inclusion will send email notifications to those considered non-compliant or at-risk of becoming non-compliant. The at-risk status indicates a requirement will be expiring in the near future. Upon receiving the compliance notification to your osu.edu email account, it is your responsibility to take immediate action.
  3. You must follow the submission instructions for each requirement. Compliance status will not be updated unless the correct documentation is submitted per instructions. You can access the submission instructions one of two ways:
    1. By selecting your program specific page
      or
    2. By logging into the Student Portal. Please note compliance status will not be updated in the portal unless the correct documentation is submitted per instructions.
  4. The Student Portal provides a personalized summary of your compliance requirements with links and instructions for completing each item, as well as your curriculum plan.

Select your program below

Traditional BSN

The program compliance requirements, deadline and submission instructions for the traditional BSN program are listed below. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto the Student Portal with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items, please email the Wilce Student Health Center.

Compliance Requirements Deadline
Image Release Form August 1
Substance Use Policy Form August 1
BCI and FBI Background Check August 1
HRSA Survey August 1
Drug Screenings November 1
CPR Certification Requirement November 1
Confidentiality Agreement November 1
Release of Information Authorization Form November 1
Immunizations: Hepatitis B, MMR, Varicella, Tetanus, Two Step PPD, Influenza November 1
HIPAA November 1
Computer-Based Learning (CBLs) and IHIS Training Modules November 1
Students conducting clinical at The Ohio State University Wexner Medical Center are required to complete computer-based learning and IHIS training modules. Since you will receive additional information from your instructors during autumn semester that will help you successfully access and complete the training, it’s recommended you not access the modules until classes start.  
RN to BSN

The following compliance requirements must be submitted prior to the beginning of the RN to BSN program. These items are submitted once prior to program start unless otherwise listed.

For questions or concerns, please email our compliance office.  For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items please email the Wilce Student Health Center.

Compliance Requirements Deadline
BCI and FBI Background Check First day of the second semester in the program
HIPAA First day of the second semester in the program
RN License Prior to the start of NRSADVN 4240
HRSA Survey First day of the second semester in the program
Graduate Entry

The program compliance requirements, deadlines and submission instructions for the Graduate Entry program are listed below. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto the Student Portal with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items please email the Wilce Student Health Center.

Compliance Requirements Deadline
BCI and FBI Background Check May 1
Image Release Form May 1
Substance Use Policy Form May 1
Confidentiality Agreement July 1
Release of Information Authorization Form July 1
CPR Certification July 1
HIPAA July 1
HRSA Survey July 1
College of Nursing Badge July 1
Immunizations:  
  Hepatitis B, MMR, Varicella, Tetanus, Two Step PPD July 1
  Influenza November 1
Computer-Based Learning (CBLs) and IHIS Training Modules July 1
Students conducting clinical at The Ohio State University Wexner Medical Center are required to complete computer-based learning and IHIS training modules. Since you will receive additional information from your instructors during summer semester that will help you successfully access and complete the training, it’s recommended you not access the modules until classes start.  
Drug Screenings July 31
Traditional Master's

The program compliance requirements for the Traditional Master's program are listed below along with deadlines and submission instructions. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto the Student Portal with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items please email the Wilce Student Health Center.

Compliance Requirements Deadline
RN License August 1
Image Release Form August 1
Release of Information Authorization Form August 1
HRSA Survey August 1
BCI and FBI Background Check August 1
HIPAA August 1
Substance Use Policy Form August 1
College of Nursing Badge August 31
Drug Screenings September 30
Immunizations:
  Hepatitis B, MMR, Varicella, Tetanus, Two Step PPD, Influenza
November 1
CPR Certification November 1
Computer-Based Learning (CBLs) and IHIS Modules
CBL/IHIS trainings will be dependent upon your clinical placement. More information will be shared with you once your clinicals are determined.
More information will be shared via your instructors.
Post-Master's

The program compliance requirements for Post-master’s students are listed below along with deadlines and submission instructions. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto the Student Portal with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items please email the Wilce Student Health Center.

Compliance Requirements Deadline
RN License August 1
BCI and FBI Background Check August 1
HIPAA August 1
Image Release Form August 1
Release of Information Authorization Form August 1
HRSA Survey August 1
Substance Use Policy Form August 1
College of Nursing Badge August 31
Drug Screenings September 30
CPR Certification November 1
Immunizations:
  Hepatitis B, MMR, Varicella, Tetanus, Two Step PPD, Influenza
November 1
Computer-Based Learning (CBLs) and IHIS Modules
CBL/IHIS trainings will be dependent upon your clinical placement. More information will be shared with you once your clinicals are determined.
More information will be shared via your instructors.
BSN to DNP

The program compliance requirements for the BSN to DNP program are listed below along with deadlines and submission instructions. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto the Student Portal with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items please email the Wilce Student Health Center.

Compliance Requirements Deadline
RN License August 1
BCI and FBI Background Check August 1
CPR Certification August 1
HIPAA August 1
Image Release Form August 1
Release of Information Authorization Form August 1
HRSA Survey August 1
Substance Use Policy Form August 1
College of Nursing Badge August 31
Drug Screenings September 30
Immunizations:
  Hepatitis B, MMR, Varicella, Tetanus, Two Step PPD, Influenza
November 1
Computer-Based Learning (CBLs) and IHIS Modules
CBL/IHIS trainings will be dependent upon your clinical placement. More information will be shared with you once your clinicals are determined.
More information will be shared via your instructors.
Post-Master's DNP, Clinical Expert

The program compliance requirements for the DNP program, Clinical Expert (CE) track are listed below along with deadlines and submission instructions. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto the Student Portal with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items please email the Wilce Student Health Center.

Compliance Requirements Deadline
RN License August 1
Proof of a National APRN Certification August 1
BCI and FBI Background Check August 1
HIPAA August 1
Image Release Form August 1
Release of Information Authorization Form August 1
HRSA Survey August 1
Substance Use Policy Form August 1
College of Nursing Badge August 31
Drug Screenings September 30
Immunizations:
  Hepatitis B, MMR, Varicella, Tetanus, Two Step PPD, Influenza
November 1
CPR Certification November 1
Computer-Based Learning (CBLs) and IHIS Modules
CBL/IHIS trainings will be dependent upon your clinical placement. More information will be shared with you once your clinicals are determined.
More information will be shared via your instructors.
Post-Master's DNP, Nurse Executive

The program compliance requirements for the DNP program, Nurse Executive track are listed below along with deadlines and submission instructions. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto the Student Portal with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items please email the Wilce Student Health Center.

Compliance Requirements Deadline
RN License August 1
BCI and FBI Background Check August 1
HIPAA August 1
Image Release Form August 1
Release of Information Authorization Form August 1
HRSA Survey August 1
Substance Use Policy Form August 1
College of Nursing Badge August 31
Drug Screenings September 30
Immunizations:
  Hepatitis B, MMR, Varicella, Tetanus, Two Step PPD, Influenza
November 1
CPR Certification November 1
Computer-Based Learning (CBLs) and IHIS Modules
CBL/IHIS trainings will be dependent upon your clinical placement. More information will be shared with you once your clinicals are determined.
More information will be shared via your instructors.
PhD

New PhD students are responsible for ensuring they are compliant for program compliance requirements. The program compliance requirements, deadlines and submission instructions for the traditional PhD program are listed below. Once you have enrolled in nursing coursework, you will be able to view your compliance status at any time by logging onto the Student Portal with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items please email the Wilce Student Health Center.

Compliance Requirements Deadline
BCI and FBI Background Check August 1
Image Release Form August 1
HRSA Survey August 1
RN License August 1
Substance Use Policy Form August 1
Drug Screenings September 30
Online Trainings End of first semester
School Nurse Professional Pupil Services Licensure Certificate

The program compliance requirements, deadlines and submission instructions for the School Nurse Professional Pupil Services Licensure Certificate are listed below. Requirements are broken down into College of Nursing items and College of Education and Human Ecology items. Once you have enrolled in nursing coursework, you will be able to view you compliance status at any time by logging onto the Student Portal with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items, please email the Wilce Student Health Center.

College of Nursing Requirements

Compliance Requirements Deadline
RN License Start of the certificate
HIPAA Start of the certificate
HRSA Survey Start of the certificate
Substance Use Policy Form Start of the certificate
Immunizations:
  Hepatitis B, MMR, Varicella, Tetanus, Two Step PPD, Influenza
November 1
CPR Certification November 1
Drug Screenings November 1
BCI and FBI Background Check See CEHE requirement below

College of Education and Human Ecology Requirements

Compliance Requirements Deadline
BCI and FBI Background Check November 1
Practicum Application Form November 1
Minors Training Video Certificate November 1
Standards of Behavior Form November 1
School Nurse Wellness Coordinator Certificate

The program compliance requirements, deadlines and submission instructions for the School Nurse Wellness Coordinator Certificate are listed below. Requirements are broken down into College of Nursing items and College of Education and Human Ecology items. Once you have enrolled in nursing coursework, you will be able to view you compliance status at any time by logging onto the Student Portal with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items, please email the Wilce Student Health Center.

College of Nursing Requirements

Compliance Requirements Deadline
RN License Start of the certificate
HIPAA Start of the certificate
HRSA Survey Start of the certificate
Substance Use Policy Form Start of the certificate
BCI and FBI Background Check See CEHE requirement below
CPR Certification June 15
Drug Screenings June 15
Immunizations:  
  Hepatitis B, MMR, Varicella, Tetanus, Two Step PPD June 15
  Influenza (while enrolled in N7110) November 1

College of Education and Human Ecology Requirements

Compliance Requirements Deadline
BCI and FBI Background Check June 15
Practicum Application Form June 15
Minors Training Video Certificate June 15
Standards of Behavior Form June 15
Nurse Educator Certificate

The program compliance requirements, deadlines and submission instructions for the Nurse Educator Certificate are listed below. Once you have enrolled in nursing coursework, you will be able to view you compliance status at any time by logging onto the Student Portal with your name.# and password.

For specific questions regarding immunizations, titers, drug screens or documentation related to any of these items, please email the Wilce Student Health Center.

Compliance Requirements Deadline
RN License Start of the certificate
HIPAA Start of the certificate
HRSA Survey Start of the certificate
Substance Use Policy Form Start of the certificate
Immunizations:
  Hepatitis B, MMR, Varicella, Tetanus, Two Step PPD, Influenza
November 1
BCI and FBI Background Check November 1
CPR Certification November 1
Drug Screenings November 1
Health and Wellness Coaching Certificate

The program compliance requirements, deadlines and submission instructions for the Health and Wellness Coaching Certificate are listed below. Once you have enrolled in nursing coursework, you will be able to view you compliance status at any time by logging onto the Student Portal with your name.# and password.

For specific questions regarding flu vaccines, drug screens or documentation related to any of these items, please email the Wilce Student Health Center.

Compliance Requirements Deadline
BCI and FBI Background Check Start of the certificate
Drug Screenings Start of the certificate
Substance Use Policy Form Start of the certificate
Immunizations:  Flu Vaccine November 1
Nurse Coaching Certificate

The program compliance requirements, deadlines and submission instructions for the Nurse Coaching Certificate are listed below. Once you have enrolled in nursing coursework, you will be able to view you compliance status at any time by logging onto the Student Portal with your name.# and password.

For specific questions regarding flu vaccines, drug screens or documentation related to any of these items, please email the Wilce Student Health Center.

Compliance Requirements Deadline
BCI and FBI Background Check Start of the certificate
Drug Screenings Start of the certificate
RN License Start of the certificate
Substance Use Policy Form Start of the certificate
Immunizations:  Flu Vaccine November 1