Buckeye Wellness Innovators Spotlight

Student Academic Services Team
How long has your team been working as a collaborative Buckeye Wellness Innovator group?

Over four years. 

 

Approximately how many people are in your department, unit, building, or college?

There are approximately 400 staff members in our building.

 
Regarding your department or unit's wellness efforts, which of the nine dimensions of wellness has your team addressed?
  • Physical
  • Emotional
  • Social
  • Creative

 

If you could accomplish anything as a Buckeye Wellness Innovator team, what would your dream be?

To have a full-time wellness person who could dedicate more time to the mission. Even with a team as large as ours, often times we run out of time to really do everything we want to do!

 

Describe one successful activity that your team has planned around the nine dimensions of wellness.

Our most successful events revolve around food! We have done everything from providing infused water, to yogurt, oatmeal and trail mix bars to most recently holding actual cooking demos! These events address healthy eating as well as the social and creative dimensions.

 

Describe another successful activity that your team planned around the nine dimensions of wellness.

One of our most successful endeavors has been our “Health Hub.” The “Health Hub” is our buildings designated wellness space. The space contains adult coloring pages, a book swap, some small exercise equipment (yoga mat, weights etc.), a blood pressure cuff and scale and a treadmill workstation. The room is decorated to inspire relaxation and mindfulness.

 

If your team has kept track of participation rates for your activities, what is your approximate average attendance?

It varies greatly. Events can range from 5-100 participants.

 
How does your team communicate wellness events and resources to your colleagues?

We communicate through email, word of mouth, posting fliers in various locations and faculty/staff meetings.

 
What has your lead administrator/dean/vice president/department chair specifically done to show support for your Buckeye Wellness Innovator team?

Our senior leadership has been very supportive. From joining us on our “Walk With a Leader” events to not hesitating to purchase a new treadmill work station when ours was on the fritz!

 

Please share how your team has overcome barriers to engaging your colleagues and/or students in your wellness efforts.

Our greatest challenge is participation. We have surveyed our staff, and while this information is helpful and a great starting point, we have found that staff really intend to participate more but they often can’t make it happen. So we have worked hard to cater to those demands and to keep our events to those that work best and seem to reach the most staff.

 

Ann Hess - Stefanie Spielman Center
Title

Imaging Technologist for the Stefanie Spielman Breast Center

 

Unit

Stefanie Spielman Breast Center Mammography Unit

 

Years as a Buckeye Wellness Innovator

Over two years.

 

Approximately how many people are in your department or unit?

Approximately 50 people are in the Breast Imaging department, but over 500 employees work in the SSCBC building.

 

Regarding your department or unit's wellness efforts, which of the nine dimensions of wellness have you addressed?
  • Physical
  • Emotional
  • Financial
  • Intellectual
  • Environmental
  • Career
  • Social
  • Creative
  • Spiritual

 

Describe one successful activity that you’ve planned around the nine dimensions of wellness.

With the help of our RBC (Relationship-Based Committee) at SSCBC, we planned and hosted an event called the Amazing Adventure. We utilized money received from the Buckeye Wellness Innovator Grant to fund the event. The Amazing Adventure focused on the nine dimensions of wellness. It was decided that we wanted the event to be fun, fast and informative. The participants were given a passport and received a sticker at each station when a task was completed. At the end, the completed passport earned them an entry into a drawing for prizes.

 

Describe another successful activity that you’ve planned around the nine dimensions of wellness.

In the past, we have hosted a couple of Lunch-and-Learns that utilized a registered dietician and topics that included healthy eating options.

 

If you have kept track of participation rates for your activities, what is your approximate average attendance?

Over 90 employees attend this event through signing-in.

 

If you could accomplish anything as a Buckeye Wellness Innovator, what would your dream be?

I would love to have a place here at SSCBC where employees can work out before/after work or at lunch. Many people take the initiative in good weather to walk outside, but during bad weather it would be great to have options. I would love to get the entire building involved in a least one wellness initiative per year.

 

What has your direct manager or supervisor specifically done to show support for your role as a Buckeye Wellness Innovator?

Noel has helped us implement our ideas into Wellness Grant proposals and given us time during our work day to work on wellness initiatives. She is an active member in RBC here at SSCBC and worked on the Amazing Adventure's committee.

 

Please share how you have overcome barriers to engaging your colleagues?

We've tried to have the events on days when the clinics are less busy, as well as organize events to allow for participants to come and go easily. Keeping the events short helps also.

 

Kristen Heitman - The Center for Clinical and Translational Science

Title

Registered Dietician at The Center for Clinical and Translational Science

 
Unit

Clinical Research Center

 

Years as a Buckeye Wellness Innovator

One to two years.

 

Approximately how many people are in your department or unit?

17

 

Regarding your department or unit's wellness efforts, which of the nine dimensions of wellness have you addressed?
  • Physical
  • Social
 
Describe one successful activity that you’ve planned around the nine dimensions of wellness. 
In the spring of 2018, I hosted an "H2O Happy Hour" that featured tastings of different infused waters. This event educated and encouraged participants on how to swap their sugar-sweetened beverages for a healthy alternative. Five recipes were available for tasting, in addition to a 'build-your-own' infused water station. This event attracted 47 participants, encouraged healthy hydration habits and allowed for a little bit of social time on the unit!

 

Describe another successful activity that you’ve planned around the nine dimensions of wellness.
We recently implemented a 'Blood Pressure Club' on our unit. This is a once-a-week event where CRC staff members gather to check their blood pressure. Each member is given an optional tracking log. We focus our attention on the importance of knowing your numbers, longitudinal tracking, tips for staying heart healthy and ways to reduce blood pressure if it's high.

 

If you have kept track of participation rates for your activities, what is your approximate average attendance?

We have anywhere from 2-47 participants in each wellness event. Our average would be around five people.

 

If you could accomplish anything as a Buckeye Wellness Innovator, what would your dream be?

My dream is to instill enthusiasm and motivation for healthy choices into each person that attends my wellness events!

 

What has your direct manager or supervisor specifically done to show support for your role as a Buckeye Wellness Innovator?

When I approached my manager about being a Wellness Innovator, she was very supportive. She attended the training session with me, has provided me free-reign to decorate bulletin boards around the unit, make special wellness announcements in our weekly huddles and attends training events such as Health Athlete. The most supportive thing she does is attend the events that I plan. I couldn't ask for a more supportive manager!

 

Please share how you have overcome barriers to engaging your colleagues?

One way I have overcome barriers in engaging our unit with wellness events is by asking staff members what types of events they would like to see on our unit. Getting input from the staff creates a sense of camaraderie (and sometimes healthy competition) that works to promote participation.

College of Pharmacy
How long has your team been working as a collaborative Buckeye Wellness Innovator group?

Over four years. 

 

Approximately how many people are in your department, unit, building, or college?

The College of Pharmacy has 236 employees.

 
Regarding your department or unit's wellness efforts, which of the nine dimensions of wellness has your team addressed?
  • Physical
  • Intellectual
  • Social
  • Environment
  • Emotional
  • Creative
  • Financial

 

Describe one successful activity that your team has planned around the nine dimensions of wellness.

For the past two years we have planned wellness walks in conjunction with the Metro Parks’ Winter Hiking Series. By piggybacking on established events we are able to offer a larger offering of events with minimal effort. While this addresses physical wellness, it also gets people socializing among different working groups and outside and moving on some of the darkest days of the year. It’s amazing how that can brighten your winter!

In addition to faculty and staff, we invite our students to join us as well to promote the “family” atmosphere of our college.

 

Describe another successful activity that your team planned around the nine dimensions of wellness.

Our fresh fruit at the front desk has been hugely popular. Each week we bring in fresh fruit. Faculty, staff and students eagerly await to pick up their favorite fruit. This is fairly inexpensive and not only gives a healthy snack option, but visually shows anyone who visits the office that we support wellness in our college. This activity was established by a Buckeye Wellness Innovator Funding Award. Because of its success, dean Mann continued the fruit in the first year following, and doubled the budget after that. The Innovator Grants are great because it allows us to try out new ideas to determine feasibility.

 

If your team has kept track of participation rates for your activities, what is your approximate average attendance?

We have kept track of participation rates since the 2014-2015 academic year with the following numbers: 2015 (446), 2016 (1,108), 2017 (1,551), 2018 (2,759). We call our numbers “touch points” because they are not all event-based activities. New for the coming 2018-2019 year, we will be conducting three-question surveys at each touch point in order to gain more insights on each event/activity.

 
How does your team communicate wellness events and resources to your colleagues?

We use a collaboration of emails, word of mouth, posting fliers in various locations and faculty/staff meetings and huddles. Additionally, we post on our wellness bulletin board, wellness team meetings and student organizations. We will be implementing some new tools this year in collaboration with our communications team. New initiatives include a texting reminder system, creating a wellness blog and linking it to the college's website, posting wellness events on the college calendar, digital screens and inclusion in the college e-News.

 
How has a direct manager or supervisor specifically done to show support for your role as a Buckeye Wellness Innovator?

Many of the members of our Leadership Team regularly participate in wellness events and/or help their unit conduct its own wellness events. This sends a strong message that we as a unit and a college value wellness for our employees. Two of our college leaders were chosen to receive the annual “Wellness Leadership Award” from the Buckeye Wellness Team in March 2018.

 

What has your lead administrator/dean/vice president/department chair specifically done to show support for your Buckeye Wellness Innovator team?

Dean Mann has been a huge part of making our wellness program successful. Every year he meets with the wellness team leaders to review the past year’s accomplishments and to discuss plans and ideas for the upcoming year. In this session, we discuss ideas and funding options, while also getting feedback from him on our ideas. Additionally, dean Mann leads one to two wellness walks a year and participates in wellness events when possible. Leading by doing can send a strong message to the college that we support a culture of wellness.

 

Please share how your team has overcome barriers to engaging your colleagues and/or students in your wellness efforts.

Resources are always at a premium, especially the two big ones - time and money. To overcome time, we try to implement as many passive activities as possible such as the fresh fruit or the new filtered water drinking fountains that have a spot to refill your water bottle. To address budgets, we take advantage of existing resources such as biometric health screenings, health classes and the Metro Parks Winter Hikes. This enables us to offer a much larger variety of programming we would be unable to do on our own. We have made a considerable effort to engage our students in our Wellness Initiatives the last couple of years. We now have two PharmD students from each year of our graduate professional curriculum designated as “Class Wellness Officers." This has certainly helped us build a critical mass of individuals focused on wellness. We are planning to expand this effort to include the other educational programs here in the College of Pharmacy.

 

If you could accomplish anything as a Buckeye Wellness Innovator team, what would your dream be?

Our team LOVES to dream big! Each year we have a “wish list” in our proposal to the dean. Two years ago we asked for a meditation space. Due to renovations, this may be incorporated into planned future space updates. Next on our list? Using the space that used to be a greenhouse (closed in the 90’s) and converting it into a rooftop garden to create a relaxing green space.

Lou Flocken - University Hospital East
Title

Administrative Director at University Hospital East

 

Unit

University Hospital East

 

Years as a Buckeye Wellness Innovator

Over four years.

 

Approximately how many people are in your department or unit?

I serve as the wellness coordinator/communicator for the hospital. We have a group of other Buckeye Wellness Innovators and other staff who support wellness activities. There are approximately 1,200 University Hospital East staff members. We also have Ohio State Physicians offices and staff members from other business units of the Medical Center who work at UH East and CarePoint East who receive the communications and participate in the activities.

 
Regarding your department or unit's wellness efforts, which of the nine dimensions of wellness have you addressed?
  • Physical
  • Intellectual
  • Social
  • Environment
  • Emotional
  • Creative
  • Financial
  • Career
  • Spiritual

 

Describe one successful activity that you’ve planned around the nine dimensions of wellness. 

Our biggest wellness event of the year is our annual Wellness Fair where we have tables staffed by health and wellness services and education teams on a variety of topics that covered most if not all of the nine dimensions. Buckeye Wellness provided the blender bike, so that was "physical" related. The chaplain had a table to address "spiritual" and the Employee Assistance table provided support for dimensions of emotional, financial and career. Nutrition services had a fun, creative make your own trail mix table so that fit into a creative category.

 

Describe another successful activity that you’ve planned around the nine dimensions of wellness.

We have a variety of activities that support wellness: We developed a "resiliency room" - a quiet space where staff can go take a mental health break. Quarterly Medicine in the Arts programs have creative, emotional and intellectual components. The YP4H and EAP programs produce "Wellness Wednesdays" that cover topics ranging from physical fitness to intellectual wellness. Buckeye Wellness provides instructors for yoga, zumba and LaBlast, supporting physical and emotional wellness. Buckeye Wellness has also provided instructors for educational programs and we also have shown their webinars. Our Physical Therapy staff manage a small gym that staff can join to work out and use aerobic equipment. We have had staff initiate class series in yoga, step dancing and Weight Watchers at Work. We sponsor teams in the HeartwalkPelotonia and Dash for Donation. We host a YP4H nurse and aggressively promote getting biometric screenings completed each year. The nurse also works directly with department managers to schedule department specific screenings. At our monthly supervisory council meetings we model wellness by taking stretch breaks in the middle of the meetings and invite participants to stand during the meeting if they choose. Also, we have had wellness and mindfulness activities at our retreats. We developed a YP4H challenge to encourage "one up - one down" stair climbing.

 

If you have kept track of participation rates for your activities, what is your approximate average attendance?

We had about 350 participants at this year's wellness fair. For the physical activities and education sessions we average about 12 participants per session. With about 140 Heartwalk participants last year, we had the largest team in the entire University and comprised almost 10% of the Ohio State team. We had more than 200 staff participate in the stair climbing challenge. We have had very high percentage levels of staff completing their biometric health screenings. We have regular use of the resiliency room.

 

If you could accomplish anything as a Buckeye Wellness Innovator, what would your dream be?

I would want as many staff as possible to participate fully in the wellness activities offered in the Virgin Pulse website. There is so much to take advantage of on the site for every aspect of wellness! If we all took advantage of the programs, we would all be much healthier for it!

 

What has your direct manager or supervisor specifically done to show support for your role as a Buckeye Wellness Innovator?

My supervisor is the executive director of the hospital and she has provided time and encouragement to coordinate, communicate and support wellness initiatives, programming and ideas.